We're committed to maintaining the privacy of your personal information.
Evote.ca/Everyone Counts (e3) receive personal information
only from author account holders who use e3 to run online elections and e3 users
or election respondents. e3 does not directly monitor author use of the e3 system.
Authors are bound by declaration of legal and reasonable use of the e3 system which
includes these privacy requirements.
Authors, as required by their ballots, may collect personal information such as
names, addresses, contact numbers, email addresses, digital signatures, membership
or other identifying numbers, passwords or other personal codes or information which
can be used in combination to collect information of a personal nature. Authors
on the e3 system are forbidden from collecting financial information such as credit
card numbers, credit card PIN numbers or other critical information which enables
financial transaction authority or privileged security access to any other system.
There is no information of this kind stored in the e3 system. Passwords to author
and user accounts are kept internally in an encrypted form.
When you access a ballot created on the eLect system usage information is kept in
logs such as date, time and name of the ballot your computer accesses. We collect
your computer's IP address, the type of browser used and any other publicly available
information your system provides. We provide authors the ability to set security
to make random your IP address before it is recorded in the e3 system, to protect
voter privacy. Details of site usage are only made public in summary form.
Authors may upload spreadsheets of personal information to generate user records
on the e3 system to create user accounts. Such information might include a student
number or staff number to serve as a username, or other personal information such
as birth date or email address to serve as a password. The e3 system can issue passwords
so the uploading of personal information to form a password is not always required.
Authors may upload passwords already encrypted for use with the e3 system. This
secures your password; all passwords are stored in an encrypted format and it is
not possible to obtain the text of the password in its encrypted format.
Cookies are small files which are recorded on your computer when you visit our secure
site. Cookies allow e3 to easily work when the same computer visited prior by giving
you a unique tag. There are many kinds of cookies, some of which are
written on your computer and reside there indefinitely. The cookies used by the
e3 system are the simplest kind possible, as they are not written on to your computer's
hard drive but reside in the computer memory for the duration of your session on
e3. When you logout or close down your browser the cookie is erased. Using the same
computer to visit e3 to complete an anonymous ballot twice with this system means
that it is very difficult or impossible to associate the first submission with the
The personal details you provide to authors are held in strictest confidence. Authors
cannot share personal information through the e3 system and are advised to download
personal information off the e3 system as soon as is possible after their project
is complete. Your submission to a ballot is recorded in two databases; one located
at the site of the e3 server, and the other at our secure location. The second server
is only accessible to e3 providers. Data is backed up to permanent media every two
months. If your personal information has been downloaded and removed from e3 by
the author that collected it, then it is no longer recorded anywhere. Access to
e3 installations are monitored 24/7 and granted only to authorized personnel, and
all systems are strongly configured against intrusion. e3 providers have remote
access to these systems via encrypted connections.
We reserve the right to change these privacy guidelines at any time, but no changes
will come into effect earlier than seven days after the changes are posted.